How do I assign donor tables with the right guests at each tier?

Create one table per donor tier or sponsor ("Platinum — Smith Foundation", "Gold — ACME Corp"). Drop each donor, their spouse, and any invited guests onto the right table. Table names carry through to the downloaded PDF and share link, so recognition is clear from printed programs to onscreen display.

Can I reserve an entire table for our board or a specific sponsor?

Yes. Every seat is individually assignable, so reserve a full round table for your board, block specific seats for honorees, or mix board members across tables so each one is hosting donor guests.

How do I handle last-minute RSVPs or donor additions?

Add the guest, drop them onto a seat, and the shared layout updates instantly. Your check-in volunteers and catering team see the change without you sending anything new.

Can our committee view the chart without risking accidental changes?

Yes. Share a private link with your committee, catering, and AV team — they see the final layout but can't change anything. Only the account owner can edit, so no one accidentally reshuffles the donor tables ten minutes before doors open.

Gala Seating Chart Tool

Design elegant gala seating with donor tables, VIP placement, and sponsor recognition — then share the finished layout with your fundraising committee, catering, and AV team in one click.

Get Started

Hope Foundation Gala

Guests & Tables Invites Invitation Card

Share link

1 Ms. Harrison

2 Mr. Chen

3 Dr. Patel

4 Mrs. Laurent

5 Mr. Okonkwo

6 Ms. Ivanova

7 Dr. Suzuki

8 Mr. Johnson

9 Ms. Blackwood

10 Dr. Fernandez

11 Mr. Ahmed

12 Ms. Whitfield

13 Mr. Thompson

14 Dr. Reyes

15 Ms. Crawford

110%

Features

Design, assign, and share your seating plan.

Floor planner

Design your layout visually.

Drag tables onto an open canvas, rotate them, and build your venue layout in minutes. Round, rectangular, square — every shape you need.

1 Anna Bennett

2 Marcus Chen

3 Sofia Rossi

4 David Kim

5 Emma Larsson

6 Liam O'Brien

7 Olivia Martin

8 Noah Schmidt

Guest list

Drag guests straight onto seats.

Manage your guest list and assign people to seats with a single drag.

Venue templates

Start from a premade floor plan.

Pick a ready-made venue layout and tweak it to match your space — no setup required.

Share event

Share link

myseatplan.com/s/8x4k2p

Or download

Share & download

Share a link or download as PDF.

Send a private link to your venue or planner, or download the layout as an image and the guest list as a PDF.

Guest Invited Status

Anna Bennett

Marcus Chen

Sofia Rossi

David Kim

Emma Larsson

Liam O'Brien

RSVP tracking

Track who's coming.

Mark guests as invited and update their RSVP status as the replies come in.

How it works

Your gala seating chart in 4 steps

From sponsor acquisition to seated dinner — here's how MySeatPlan helps fundraising teams design galas that delight donors and hit revenue goals.

Create your gala event.: Sign up for free and enter your event details. Less than a minute to set up, no credit card needed.
Add donors, sponsors, and guests.: Build your guest list with each donor's plus-one and any sponsor representatives. Tag VIPs and board members so they're easy to place with care.
Name tables and design the room.: Drag in round tables, name each one after the donor tier or sponsor ("Platinum — Smith Foundation"), and arrange to match your venue.
Seat everyone and share with your committee.: Drop each donor onto their assigned table. Share a private link with your committee, catering, and AV team so everyone sees the same layout on the night.

FAQ

Gala seating chart FAQ

: Create one table per donor tier or sponsor ("Platinum — Smith Foundation", "Gold — ACME Corp"). Drop each donor, their spouse, and any invited guests onto the right table. Table names carry through to the downloaded PDF and share link, so recognition is clear from printed programs to onscreen display.
: Yes. Every seat is individually assignable, so reserve a full round table for your board, block specific seats for honorees, or mix board members across tables so each one is hosting donor guests.
: Add the guest, drop them onto a seat, and the shared layout updates instantly. Your check-in volunteers and catering team see the change without you sending anything new.
: Yes. Share a private link with your committee, catering, and AV team — they see the final layout but can't change anything. Only the account owner can edit, so no one accidentally reshuffles the donor tables ten minutes before doors open.

Built for fundraisers

Turn seating into sponsor recognition and donor delight

Name tables after your major donors, reserve VIP seats for your board, and share the final layout with your committee and catering in one click.