How many guests can fit in my venue?

Divide your usable floor area by the space needed per table. For round tables, allow about 9–10 m² each (including chairs and aisle space). For rectangular tables, about 8 m². Multiply the number of tables by seats per table to get your maximum guest count.

How much space does each table need?

A 5-foot (1.5 m) round table seating 8 guests needs about 9.3 m² (100 sq ft) including chair pullback and service access. A rectangular banquet table seating 8 needs about 7.9 m² (85 sq ft). Always add extra for walkways between tables.

Should I include space for a dance floor?

If you want dancing, reserve 10–15% of the usable floor area. For 100 guests, that is roughly 15–20 m² (160–215 sq ft). Some couples place the dance floor in the centre and arrange tables around it; others use a separate room or area.

What is standing or cocktail capacity?

Standing capacity assumes no tables - guests mingle freely. Allow about 0.5 m² (5.4 sq ft) per person. This gives roughly double the seated capacity and is useful for cocktail hours or standing receptions.

How do ceremony and reception layouts differ?

Ceremony seating uses rows of chairs facing the front, which is more space-efficient than round tables - you can fit about 20% more guests in the same area. If you are hosting both ceremony and reception in one venue, plan for the reception layout (it needs more space) and rearrange for the ceremony.

All tools

Free Planning Tool

Venue Capacity Checker

Enter your venue dimensions to instantly see how many guests and tables fit - with options for table shape, event type, and dance floor.

Your Venue

Length

Width

Which table shape?

How many seats per table?

Event type

Dance Floor

Reserves space for a dance area

Will my guests fit?

Enter your headcount to check against this venue

Capacity Estimate

Seated Max

Tables Fit

standing / cocktail

Seats / Table

m² total · m² usable

Floor Plan Preview

Approximate layout based on your selections

Ready to create your seating chart?

Use MySeatPlan to create your seating chart in minutes. Drag and drop guests, arrange tables, and share your plan with your venue.

Drag-and-drop seating chart
Guest list with RSVP tracking
Export seating charts as images & PDF
Share your plan with others via shareable link
Design your invitation card
Guest photo & video uploads

Get Started →

Anna Bennett

Marcus Chen

Sofia Rossi

David Kim

Emma Larsson

Liam O'Brien

Olivia Martin

Noah Schmidt

How do I know if my venue is big enough?

Start with the total floor area of your venue (length × width). Subtract about 30% for walkways, the bar, DJ booth, and circulation space - that gives you the usable area. For seated dining, allow roughly 9–10 m² per round table or 8 m² per rectangular table. If you want a dance floor, reserve another 10–15% of the usable space. A quick rule of thumb: 1 m² per guest for seated events, 0.5 m² per guest for standing cocktail receptions. Use the calculator above to get an instant estimate for your specific venue.

Frequently asked questions

: Divide your usable floor area by the space needed per table. For round tables, allow about 9–10 m² each (including chairs and aisle space). For rectangular tables, about 8 m². Multiply the number of tables by seats per table to get your maximum guest count.
: A 5-foot (1.5 m) round table seating 8 guests needs about 9.3 m² (100 sq ft) including chair pullback and service access. A rectangular banquet table seating 8 needs about 7.9 m² (85 sq ft). Always add extra for walkways between tables.
: If you want dancing, reserve 10–15% of the usable floor area. For 100 guests, that is roughly 15–20 m² (160–215 sq ft). Some couples place the dance floor in the centre and arrange tables around it; others use a separate room or area.
: Standing capacity assumes no tables - guests mingle freely. Allow about 0.5 m² (5.4 sq ft) per person. This gives roughly double the seated capacity and is useful for cocktail hours or standing receptions.
: Ceremony seating uses rows of chairs facing the front, which is more space-efficient than round tables - you can fit about 20% more guests in the same area. If you are hosting both ceremony and reception in one venue, plan for the reception layout (it needs more space) and rearrange for the ceremony.