How do I make sure sponsors, speakers, and VIP attendees get the right seats?

Assign each VIP, speaker, and sponsor to a specific reserved seat. Every seat is individually assignable, so keynote speakers sit at front tables, platinum sponsors get prime spots, and your board doesn't accidentally end up at Table 12.

Can I organize tables by company, department, or sponsor tier?

Yes. Label every table freely — "Acme Corp", "Platinum Sponsors", "Engineering Team". Your check-in team can direct attendees by reading the label aloud, which is faster than calling out seat numbers.

How do I share the layout with our venue coordinator, AV team, and catering without giving them edit access?

Create a private link that lets your venue, AV crew, and catering see the layout without being able to change anything. When you make a last-minute change, they see it instantly — you don't need to send anything new. No one can accidentally reshuffle your seating.

Can I hand our check-in team a printed list sorted by table?

Yes. Export the guest list as PDF — it's already grouped by table with each attendee's seat number. Print a copy for check-in and one for your name-tag pickup station.

Conference Seating Chart Tool

Design professional conference seating with round, rectangular, or classroom-style tables. Reserve seats for sponsors and speakers, and share the finished chart with your AV team and venue.

Get Started

Tech Summit 2026

Guests & Tables Invites Invitation Card

Share link

1 John Smith

2 Priya Patel

3 David Chen

4 Maria Garcia

5 Kenji Tanaka

6 Sarah Kim

7 Tom Brown

8 Anna Novak

9 Raj Kumar

10 Emma Wright

11 Lars Holm

12 Yuki Sato

13 Carlos Silva

14 Nina Roth

15 Michael Lee

110%

Features

Design, assign, and share your seating plan.

Floor planner

Design your layout visually.

Drag tables onto an open canvas, rotate them, and build your venue layout in minutes. Round, rectangular, square — every shape you need.

1 Anna Bennett

2 Marcus Chen

3 Sofia Rossi

4 David Kim

5 Emma Larsson

6 Liam O'Brien

7 Olivia Martin

8 Noah Schmidt

Guest list

Drag guests straight onto seats.

Manage your guest list and assign people to seats with a single drag.

Venue templates

Start from a premade floor plan.

Pick a ready-made venue layout and tweak it to match your space — no setup required.

Share event

Share link

myseatplan.com/s/8x4k2p

Or download

Share & download

Share a link or download as PDF.

Send a private link to your venue or planner, or download the layout as an image and the guest list as a PDF.

Guest Invited Status

Anna Bennett

Marcus Chen

Sofia Rossi

David Kim

Emma Larsson

Liam O'Brien

RSVP tracking

Track who's coming.

Mark guests as invited and update their RSVP status as the replies come in.

How it works

Your conference seating chart in 4 steps

From speakers to attendees — here's how MySeatPlan helps you organize, assign, and share seating for your next conference.

Create your conference event.: Sign up and set up the event in under a minute. No credit card required to get started.
Add attendees, speakers, and VIPs.: Import your attendee list and tag speakers, VIPs, and sponsor representatives so they're easy to place at the right tables.
Build the room layout.: Drag in round, rectangular, or classroom-style tables to match your venue. Name each table by company, department, or sponsor tier.
Assign seats and share with your team.: Drop each attendee onto a specific seat. Share a private link with your AV team, catering, and venue so everyone sees the same layout on event day.

FAQ

Conference seating chart FAQ

: Assign each VIP, speaker, and sponsor to a specific reserved seat. Every seat is individually assignable, so keynote speakers sit at front tables, platinum sponsors get prime spots, and your board doesn't accidentally end up at Table 12.
: Yes. Label every table freely — "Acme Corp", "Platinum Sponsors", "Engineering Team". Your check-in team can direct attendees by reading the label aloud, which is faster than calling out seat numbers.
: Create a private link that lets your venue, AV crew, and catering see the layout without being able to change anything. When you make a last-minute change, they see it instantly — you don't need to send anything new. No one can accidentally reshuffle your seating.
: Yes. Export the guest list as PDF — it's already grouped by table with each attendee's seat number. Print a copy for check-in and one for your name-tag pickup station.

Built for organizers

Conference seating, organized — without the spreadsheet headache

Reserve VIP tables, seat speakers near the stage, and share the finished layout with your AV team and venue — everyone sees the same thing, no outdated Excel files floating around.